Role Summary

We are hiring one full-time, highly organized coordinator to run our volunteer and committee workflows end-to-end. You will own day-to-day operations (recruitment → onboarding → engagement → reporting) and provide lightweight research coordination support across selected ASIDE projects.

Employment Type & Terms

• Full-time (remote)
• Contract-to-grow (strong performance can lead to longer-term expansion of responsibilities/contract)
• 30-day trial period with clear milestones and deliverables
• Reports to: CEO
• Work style: structured, deadline-driven, consistent follow-through (comfortable working across time zones)

Key Responsibilities

1) Volunteer Operations (Pipeline Ownership)

• Manage volunteer recruitment workflow (intake → screening → placement)
• Conduct onboarding and ensure volunteers have what they need to start
• Maintain volunteer records, role assignments, and engagement tracking
• Support retention through check-ins, recognition, and clear role expectations

2) Committee Operations (Execution + Administration)

• Schedule committee meetings and maintain calendars
• Prepare agendas, take minutes, document action items, and follow up
• Track committee deliverables and ensure timely updates to leadership

3) Digital Programs & Member Support (Basic Systems)

• Maintain simple access and communication systems (Drive permissions, group emails, updates)
• Support basic WordPress tasks (posting updates/pages, light formatting, uploads)
• Keep key documents organized and up to date (SOPs, onboarding docs, templates)

4) Research Project Coordination (Selected Projects)

• Track tasks, timelines, meetings, and documentation for assigned projects
• Coordinate communications between collaborators/volunteers
• Maintain clean project folders and simple trackers (Sheets/docs)

5) Reporting & KPIs

• Provide monthly updates to leadership (what shipped, what’s blocked, what’s next)
• Maintain a simple KPI snapshot (e.g., volunteer funnel, active volunteers, committee attendance, deliverables)

Tools You’ll Use

• Google Workspace (Docs, Sheets, Drive, Forms, Meet)
• Basic WordPress (updates/posts/pages)

Qualifications

Required

• Experience coordinating volunteers, programs, communities, or operations (nonprofit/association/academic/healthcare preferred)
• Strong organization and execution (you can run workflows reliably without reminders)
• Excellent written communication (emails, meeting notes, concise updates)
• Comfortable using Google Workspace daily
• Basic WordPress comfort
• Research exposure (supporting research teams/projects is strongly preferred)

Nice to Have

• Experience with professional societies, journals, publishing workflows, or healthcare research environments
• Experience using AI and automation
• Familiarity with membership/community tools and volunteer management systems

First 30 Days (Trial Milestones)

You’ll be expected to deliver:

• A working volunteer pipeline (intake + tracking + onboarding steps)
• A clean committee ops workflow (calendar + agenda/minutes templates + action tracking)
• A basic monthly KPI/update format and first report draft
• Active coordination support for at least one assigned project tracker (tasks/timeline/comms)

Compensation

This is a budget-conscious role. Compensation will be based on experience and location.

How to Apply

Email the following to [email protected]
Subject: ASIDE — Volunteer Operations & Digital Programs Coordinator

Include:

1. CV/Resume
2. Short cover note (5–10 lines)
3. One brief example of a project you coordinated (volunteer/program/research)